Privacy Policy

The Northumbrian pipers’ Society (“We”) are committed to protecting and respecting your privacy.

This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.

For the purpose of the Data Protection Act 1998 (up to and including the 24 May 2018 and the General Data Protection Regulation on and from 25 May 2018) (Data Protection Legislation), the data controller is The Northumbrian Pipers’ Society a company limited by guarantee, registered in England and Wales with number 7471625. Charity reg. no. 1142471. Registered office: c/o Muckle LLP, Time Central, 32 Gallowgate, Newcastle upon Tyne, NE1 4BF.

This policy only applies to our site. If you leave our site via a link or otherwise, you will be subject to the policy of that website provider. We have no control over that policy or the terms of the website and you should check their policy before continuing to access the site.

Information we may collect from you

We may collect and process the following data about you:

Information that you provide to us when you subscribe as a member of the Northumbrian Pipers’ Society.

Information that you provide by filling in forms on our site * (our site). This includes information provided at the time of registering to use our site, subscribing to our service or requesting further services. We may also ask you for information when you report a problem with our site.

If you contact us, we may keep a record of that correspondence.

We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

Details of your visits to our site including, but not limited to, traffic data, location data, weblogs, operating system, browser usage and other communication data, whether this is required for our [own billing purposes] or otherwise and the resources that you access.

Legal bases and purposes for processing

We collect and process your information for the following purposes:

  • where you subscribe as a member of the Northumbrian Pipers’ Society, to process and administer your membership of the Society on the legal basis of the contractual obligation for us to do so;
  • where you provide explicit consent using our preferences form, to provide you with details of events and other products and / or services that we believe may be of interest to you. You can withdraw your consent at any time;
  • where you visit our site and/or contact us by email/telephone, to deal with your enquiry on the legal basis of legitimate interests. The legitimate interests are our need to respond to the enquiry you have raised.

IP addresses and cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way.

We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:

  • To estimate our audience size and usage pattern.
  • To store information about your preferences, and so allow us to customise our site according to your individual interests.
  • To speed up your searches.
  • To recognise you when you return to our site.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Where we store your personal data

The data that we collect from you will be transferred to, and stored at, a destination in the UK [but will not be transferred outside the European Economic Area].

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted to PayPal. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not always completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use procedures and security features (SSL) to try to prevent unauthorised access.

How long we keep your personal data

We keep your information for the following retention periods:

  • Membership details: For so long as you are a member and for [2] years thereafter.
  • Enquiry details: For such time as we require to respond to your enquiry and for (3) months thereafter.

Uses made of the information

We use information held about you in the following ways:

  • To administer your membership of The Northumbrian Pipers’ Society
  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes. You can update your subscription preferences at any time by contacting
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to our service. 

We do not carry out any automated profiling of your information.

Disclosure of your information

We will not otherwise pass information to third parties without your explicit consent. We will share your information with the following third party data processors: our website host, Paypal (or other secure payment processor) [others].

We may disclose your information if we are under a duty to do so in order to comply with any legal obligation or order of court or competent authority. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your rights

You have the right to:

  • ask us not to process your information for marketing purposes. We will ask you (when collecting your data) if you are happy for us to use your information for such purposes;
  • request that we erase your information. This will not override any statutory obligation we have to retain the information
  • access information held about you. Your right of access can be exercised in accordance with Data Protection Legislation;
  • ask us to correct inaccurate data. If you notice any inaccurate information about you, please contact us;
  • request that your information is portable;
  • lodge a complaint with the Information Commissioner’s Office (the supervisory authority in England for the purposes of Data Protection Legislation.

You can exercise any of your rights with us by contacting

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail or a notice will pop-up when you visit our Site.


Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to